A smooth and secure check-in process is essential for running an organized event. This is especially important for children's ministry, as it gives parents peace of mind and provides your team with accurate, real-time attendance.
EvangelOS provides two simple and efficient modes for check-in. This guide shows you how to launch them.
To launch a check-in station, you must first have:
Created an event (as shown in our "Creating a New Event" guide).
Enabled "Check-In" in that event's settings.
On the day of your event, you'll launch the station from the event's profile page.
Navigate to the "Events" page from the main menu.
Find and click on the event you want to run check-in for (e.g., "Sunday Service").
This will open the Event Profile page.
Click on the "Check-In" tab.
On this page, you will see options to launch your check-in stations. You have two main modes to choose from, and you can run both at the same time on different computers.
This is your self-service station, designed for your members to use themselves on a tablet or computer.
How it Works: Families can walk up to the kiosk, type in their name or phone number, and see their family's profile. They can then select which family members to check in and (if you've set up labels) the system will automatically print the correct name tags and parent pickup tags.
How to Launch: Click the "Launch Kiosk Station" button. This will open the kiosk in a new, full-screen window that is safe for public use (it hides all your admin settings).
This is your admin-controlled station, perfect for a volunteer or staff member to manage with a laptop.
How it Works: Your volunteer will see a complete, searchable list (a "roster") of all expected attendees and members. As families arrive, the volunteer can quickly find their name and check them in with a single click. This is ideal for assisting new guests or managing a staff-run check-in table.
How to Launch: Click the "Launch Roster Station" button.
You can launch as many stations as you need for your event (e.g., one kiosk for the lobby and one roster station in the nursery).
With check-in and attendance covered, let's get your volunteer teams organized. Our next guide, "Managing Volunteers and Scheduling," will show you how to assign teams and manage schedules for your events.