EvangelOS supports three distinct check-in modes, each designed for a different operational context. This article walks you through setting up each mode and explains when to use them.

Event Check-In requires the Event Check-In feature, available on the Growth plan and above. Kids Check-In requires the Kids Check-In add-on (Complete plan).

The Three Check-In Modes

Mode 1: Standard Check-In

In Standard mode, a greeter or Check-In Volunteer operates the station on behalf of attendees.

Setup

1. Open the event in EvangelOS and navigate to the Check-In tab.
2. Click Open Check-In Station and select Standard.
3. The station opens in a full-screen interface. The operator can now search for members by name or scan a membership QR code.
4. Select the attendee and click Check In. A confirmation appears on screen.

Tips

• Assign devices to the Check-In Volunteer role so they only see the check-in interface.
• For high-traffic services, open multiple stations on separate devices simultaneously.
• To print name tags on check-in, connect a compatible label printer and configure it in Settings → Labels.

Mode 2: Self-Service Check-In

In Self-Service (kiosk) mode, the device is left unattended and attendees check themselves in.

Setup

1. Open the event and go to the Check-In tab.
2. Click Open Check-In Station and select Self-Service.
3. The kiosk interface launches. Attendees search their own name or scan a QR code from their EvangelOS Member Portal profile.
4. To prevent attendees from exiting the kiosk interface, enable Kiosk Lock Mode in the setup screen before opening — this prevents access to other apps or settings on the device.

Tips

• Use a tablet mounted on a stand for the best self-service experience.
• For new visitors, the kiosk can be configured to allow a Guest Check-In flow that captures first-time visitor information.
• Disable auto-lock on the device so the screen stays active.

Mode 3: Kids Check-In

Kids Check-In is a specialized flow designed for children's ministry. It generates a guardian pickup code printed on the child's name tag and a matching tag for the parent or guardian, ensuring secure pickup.

Requires the Kids Check-In feature (Complete plan).

Setup

1. Open a children's ministry event and go to the Check-In tab.
2. Click Open Check-In Station and select Kids Check-In.
3. Search for the family by name. The system displays all children and guardians associated with the family record.
4. Select the child(ren) being checked in and confirm the guardian.
5. The station prints two labels automatically: one for the child (with name, room assignment, and pickup code) and one for the guardian (with matching pickup code).
6. At pickup, staff verify the guardian's code matches the child's label before releasing them.

Label Printer Setup

1. Connect a compatible label printer (DYMO LabelWriter or Brother QL series recommended) to the check-in device.
2. Go to Settings → Labels and select your printer model.
3. Choose a label template or customize one with your church name, logo, and fields.
4. Print a test label to verify alignment before going live.

Tips

• Assign a room or class to children in the event setup so it prints on their label automatically.
• Use the Allergy/Medical Notes field on the child's member profile to surface important health information on the check-in screen for staff awareness.
• Kids Check-In can run simultaneously with a Standard adult check-in station at the same event.

Viewing Check-In Reports

After an event, go to the Check-In tab on the event record to see a full attendance log: who checked in, at what time, and via which mode. This data also feeds into your Attendance Analytics dashboard.

Frequently Asked Questions

Can I run multiple check-in modes at the same event?
Yes. You can open multiple check-in stations in different modes for the same event simultaneously (for example, a standard station at the main entrance and a kids station in the children's wing).

Do I need a special device for the check-in station?
Any modern tablet, laptop, or desktop with a web browser will work. For label printing, the device must be connected to a compatible label printer.

What is Kiosk Lock Mode?
Kiosk Lock Mode prevents users from navigating away from the check-in interface on the device. It's recommended when using Self-Service mode in a public area.

Can guests (non-members) check in?
Yes. In Standard and Self-Service modes, staff can use the Guest Check-In flow to capture visitor details. Guest records can later be converted to full member profiles.